Planning a Board Meeting – Key Points to Remember

18 Oct Planning a Board Meeting – Key Points to Remember

Making sure you are getting the right information when planning the board meeting is crucial to ensure a productive session. Board meetings typically include specific deliverables, like board reports, strategic discussions, and decision-making. Here are some crucial points to keep in mind when planning your next meeting.

Confirm all attendees and their attendance plans the day before your board meeting. Plan how you will provide the equipment or links to remote directors who may be required to join the meeting via video conference. Be sure to confirm that whether the meeting space is available, and then arrange any catering or additional equipment needed for the room.

Create a preliminary meeting agenda based webpage on the information contained in your board’s document and any concerns or requests the chair of the board and executive directors might have. Avoid last-minute scrambles by having a draft agenda in place prior to the meeting.

The first item on the agenda should be a review of the company’s performance since the last board meeting, looking at major milestones and achievements as well as areas on which the company may require more attention. Think about how the company can proceed with new strategies for growth. This could involve discussing new markets, policies for customer service and investor relations or hiring new employees.